Microsoft Visio review

Visio remains the reference tool for formal diagrams in Microsoft-centered companies. Many teams already have Visio in Microsoft 365 through their commercial plan, which covers basic flowcharts, viewing and real-time collaboration in the web app and in Teams. Plan 1, at $5.00 per user per month paid yearly, adds thousands of shapes and Microsoft product icons, cross-functional flowcharts, network diagrams, Azure and AWS architecture diagrams, ERD and UML 2.5, layers and containers, shape data and Power BI integration. Plan 2, at $15.00, adds the desktop app with offline files, more than 250,000 shapes, BPMN 2.0, P&ID, electrical diagrams, floor plans, two-way data sync and AutoCAD file support. Both plans offer a one-month free trial and annual or monthly commitment. The interface is denser than browser-first tools, Plan 1 is web only, and the value depends on how much of the company already runs on Microsoft 365.

Who it is for

Organizations on Microsoft 365 that need standard business, network, BPMN and engineering diagrams with Power BI and Office integration.

Price

Basic Visio in Microsoft 365 commercial plans; Plan 1 $5 per user per month and Plan 2 $15 per user per month, paid yearly.

$5.00 user/month, paid yearly
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Visio in Microsoft 365 for viewing, basic editing and real-time collaboration in the web app and Teams
• Cloud architecture diagrams with Azure and AWS shapes, plus ERD and UML 2.5, on Plan 1
• Power BI integration, layers, containers and shape data on Plan 1
• Desktop app with offline files, BPMN 2.0, P&ID and electrical diagrams on Plan 2
• More than 250,000 shapes and two-way data sync on Plan 2

Strengths and weaknesses

• Strength: Plan 1 at $5 per user is one of the cheapest paid tiers here
• Strength: Basic diagramming is already included in Microsoft 365 commercial plans
• Strength: Plan 2 covers engineering, floor plan and BPMN 2.0 diagrams few rivals match
• Weakness: The desktop app and BPMN 2.0 require Plan 2 at $15 per user
• Weakness: Plan 1 is web only
• Weakness: Built around Microsoft 365, so Google Workspace teams get less from it

Key facts

• Visio in Microsoft 365: Included in Microsoft 365 commercial plans
• Plan 1: $5.00 per user per month, paid yearly
• Plan 2: $15.00 per user per month, paid yearly
• Free trial: One month
• Shapes on Plan 2: More than 250,000

Where it ranks

Microsoft Visio is No. 3 in our Best Diagramming Software verdict.