OpenProject review

OpenProject is the most complete self-hosted option here for organizations that plan projects with dates, dependencies and budgets. The free Community edition has no minimum user count and includes work packages, Gantt charts with automatic and manual scheduling, agile boards, Scrum backlogs, a wiki, meetings, and time and cost tracking with budgets. Its documentation also covers portfolio management, project life cycle phases with phase gates, and file storage integrations with Nextcloud, OneDrive and SharePoint, which matter for public sector and European teams that keep files on their own infrastructure. Enterprise plans add support and Enterprise add-ons, but they start at 25 users, and Premium needs 100. The pricing page offered both EU and US currency views, yet it loaded in euros from our location, so we mark the USD price as pending. The trade-off is complexity: a small team that only needs a board will find OpenProject heavier than Plane or Kanboard.

Who it is for

organizations that need Gantt planning, portfolios, time and cost tracking on their own servers

Price

Community edition free with no minimum users; see vendor pricing for Enterprise plans (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• Gantt charts with automatic and manual scheduling, plus a team planner
• Agile boards and Scrum backlogs alongside classic work packages
• Time tracking, cost tracking, budgets and time and cost reporting
• Portfolio management with project lists, project life cycle phases and phase gates
• File integrations with Nextcloud, OneDrive and SharePoint, plus a BIM edition for construction

Strengths and weaknesses

• Strength: Community edition is free with no minimum number of users
• Strength: Covers classic, agile and hybrid methods in one tool
• Strength: Enterprise trial lasts 14 days on cloud or as an on-premises license key
• Weakness: Enterprise plans require at least 25 users, per the pricing page
• Weakness: The interface has many modules and settings, so setup takes longer than lighter tools
• Weakness: Pricing page showed euros from our location, so the USD price is pending

Key facts

• Editions: Community (free), Basic, Professional, Premium, Corporate
• Enterprise minimum: 25 users (Premium 100, Corporate 250)
• Hosting: On-premises or OpenProject cloud
• Free trial: 14 days

Where it ranks

OpenProject is No. 2 in our Best Open Source Project Management Software verdict.