Ottimate review

Ottimate is an AP automation platform aimed at hospitality, and its hotel page is written for management companies that struggle with decentralized payables. Invoices are captured and coded by AI, routed for approval and paid from the same platform. Ottimate's routing supports both central and decentralized workflows: each property manages its own invoices locally, then sends them to the corporate accounting department for final approval. It checks invoices for cost discrepancies and risk, and integrates with QuickBooks, NetSuite, Acumatica, Sage Intacct and Microsoft Dynamics, with more integrations available. It does not replace a ledger, so it is best paired with M3, Sage Intacct or NetSuite. Pricing is not published and requires a demo, which makes it harder to compare with BILL or Ramp.

Who it is for

multi-property hotel groups with high invoice volume and decentralized approvals

Price

See vendor pricing (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• AI invoice capture and coding through to payment
• Property-level invoices sent to corporate accounting for final approval
• Central or decentralized approval routing
• Integrations with QuickBooks, NetSuite, Acumatica, Sage Intacct and Microsoft Dynamics
• Cost discrepancy and invoice risk checks

Strengths and weaknesses

• Strength: Built for hospitality, with hotel, resort and casino pages
• Strength: Fits management companies where properties enter invoices locally
• Strength: Works with the main hotel ledgers
• Weakness: No public price; demo required
• Weakness: AP only, so a ledger is still needed
• Weakness: Value depends on invoice volume

Key facts

• Scope: Invoice capture, coding, approvals and payments
• Integrations: QuickBooks, NetSuite, Acumatica, Sage Intacct, Microsoft Dynamics
• Industries: Hotels, restaurants, resorts and casinos, country clubs
• Pricing: Quote based

Where it ranks

Ottimate is No. 10 in our Best Hotel Accounting Software verdict.