Celoxis review

Celoxis ranks first because it covers the core PMO workflow from request to cost tracking without forcing a quote-only contract. Core includes Gantt charts with advanced scheduling, templates, baselines, dashboards and portfolio visibility. Essentials adds resource workload and capacity planning, job roles, timesheets, resource-conflict visibility and executive portfolio reporting. Professional, which Celoxis marks as recommended for PMOs, adds project intake management, risk management, issue tracking, expenses and project costing. The licensing model is useful for portfolios with many stakeholders: standard users plan and report, team-member and timesheet users cost less, and client and read-only users are free, with read-only seats bundled on every plan. Celoxis runs in the cloud or on-premise, which matters for regulated teams. The trade-off is that the key PMO features start at $35 per standard user, and the planning screens are more detailed than those of general work tools.

Who it is for

Mid-size PMOs that want intake, risk, costing and capacity planning in one tool at a published per-user price.

Price

Core from $10 per standard user per month billed annually; Professional with intake, risk and costing at $35.

Core $10/user/mo STANDARD USER BILLED ANNUALLY
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Gantt charts, advanced scheduling, templates and baselines on Core
• Resource workload and capacity planning, timesheets and executive portfolio reporting on Essentials
• Project intake management, risk management and issue tracking on Professional
• Expenses and project costing with more advanced portfolio controls on Professional
• Cloud or on-premise deployment, with project billing and a client portal on Business

Strengths and weaknesses

• Strength: Free read-only users on every plan, so executives can see dashboards without a paid seat
• Strength: Cheaper team-member and timesheet seats for people who only update tasks or log time
• Strength: Published prices for every plan below Enterprise
• Weakness: Intake, risk and costing need Professional at $35 per standard user
• Weakness: No permanent free plan
• Weakness: Interface is denser than lighter work tools, so contributors need some training

Key facts

• Plans: Core, Essentials, Professional, Business and Enterprise
• Free trial: 14 days, no credit card required
• Deployment: Cloud or on-premise
• Free user types: Client and Read-Only users

Where it ranks

Celoxis is No. 1 in our Best Project Portfolio Management Software verdict.