Paidnice review

Paidnice is built to make your payment terms enforce themselves. Once connected to Xero or QuickBooks Online, it sends reminders by email, SMS and WhatsApp before, on and after the due date, sends monthly statements with a payment link, and can add late fees and interest or offer early payment discounts automatically. Payment plans come with installment reminders, and Paidnice reads customer replies and drafts the next step for you to approve. Pricing is public in USD and tiered by invoices monitored: Essentials costs $69 a month for up to 150 invoices, 600 emails and 2 team members, and Pro starts at $99 a month for up to 300 invoices with unlimited users, a custom email domain, in-app calling, multi-currency support and an API and MCP server. The first 20 actions are free. Its limits are the narrow integration list and the lack of bank-level cash application, so it ranks below the B2B platforms on features.

Who it is for

Small businesses and bookkeepers on Xero or QuickBooks Online that want automatic payment terms at a low monthly cost.

Price

Essentials $69 per month billed monthly, up to 150 invoices a month; Pro from $99.

69 USD per month (49 GBP, 59 EUR, 99 AUD, 89 CAD, 109 NZD, 1,100 ZAR)
Quoted from the vendor pricing page on November 7, 2026.

Key features

• Email, SMS and WhatsApp reminders before, on and after the due date
• Scheduled monthly statements with a link to pay online
• Automatic late fees, interest and early payment discounts
• Payment plans with installment reminders
• Reads customer replies and drafts the next step for approval

Strengths and weaknesses

• Strength: Clear USD pricing tiered by invoices monitored per month
• Strength: First 20 actions free with no credit card
• Strength: Parent accounts get one statement for all branches
• Weakness: Works with Xero, QuickBooks Online and Stripe only
• Weakness: Essentials is limited to 2 team members and 600 emails a month
• Weakness: No ERP-grade cash application

Key facts

• Essentials: $69 per month, up to 150 invoices and 2 team members
• Pro: From $99 per month for up to 300 invoices, unlimited users
• Integrations: Xero, QuickBooks Online, Stripe

Where it ranks

Paidnice is No. 5 in our Best Accounts Receivable Software verdict.