PayHOA review

PayHOA ranks first for boards because it covers the two jobs that take most volunteer time, collecting dues and keeping owners informed, without tiered feature gates. Every plan includes recurring and one-time invoices, online payments by bank transfer or card, check and cash recording, bank sync and reconciliation, a custom chart of accounts and more than 40 reports. Communication is unusually generous: texts, emails and phone calls are unlimited, and the plan adds message boards, surveys, voting and a hosted website. Violation letters and architectural request approvals are built in. A community of up to 25 units pays $49 a month billed yearly, or $588 a year, and the price rises with unit count rather than features. The catches are small but real. Gable AI is switched on by default and adds $24.50 a month after three free months unless you turn it off, and online payments and mailed letters carry convenience fees.

Who it is for

Volunteer HOA boards that collect dues and send notices themselves and want every feature on a single flat plan.

Price

From $49 per month billed yearly for 1 to 25 units; 30-day free trial with no credit card.

$49 /month Billed $588 once a year.
Quoted from the vendor pricing page on November 10, 2026.

Key features

• Recurring and one-time dues invoices with online payment by bank transfer or card
• Unlimited texts, emails and phone calls to homeowners
• Bank sync, bank reconciliation, a custom chart of accounts and 40+ reports
• Violation tracking and letters, plus approval workflows for architectural requests
• Surveys and voting, message boards and a hosted HOA website

Strengths and weaknesses

• Strength: The same plan and 100+ features at every community size
• Strength: Unlimited homeowners, admins and storage with no setup fees or contracts
• Strength: Onboarding, data import and US-based support are free
• Weakness: The Gable AI add-on is on by default and costs $24.50 a month after 3 free months
• Weakness: Convenience fees apply per online payment and per piece of mail
• Weakness: Bookkeeping and tax filing are separate paid services

Key facts

• Entry plan: $49 a month billed yearly, 1 to 25 units
• Free trial: 30 days, no credit card
• Management companies: $0.27 per unit a month over 500 units
• Scale: 6,000+ communities (vendor figure)

Where it ranks

PayHOA is No. 1 in our Best HOA Management Software verdict.