QuickBooks Online Advanced review

QuickBooks Online Advanced is the option for companies that want stronger controls without leaving QuickBooks. Intuit's pricing page lists it at $340 per month, discounted by 50% for the first 3 months, with 25 users and access for 3 accountants. Compared with Plus, it adds custom user permissions and roles, automated workflows, approval workflows with Bill Pay Elite, two-way Excel sync, batch invoices and expenses, and unlimited classes and locations. Intuit Intelligence features such as Project Management AI and Finance AI are part of the plan. For a single-entity company that mostly needs better permissions and approvals, this is the least disruptive step, since the data, bank rules and integrations stay where they are. The limit is structure: each company file is a separate subscription and there is no built-in consolidation or intercompany accounting, which is usually the reason mid-sized groups leave QuickBooks in the first place.

Who it is for

Single-entity companies that have outgrown QuickBooks Plus but are not ready for an ERP project.

Price

$340 per month, with 50% off for the first 3 months; 30-day free trial.

Advanced All-in-one financial solution $340 $170 / mo
Quoted from the vendor pricing page on November 9, 2026.

Key features

• 25 users with access for 3 accountants
• Custom user permissions and pre-defined roles
• Automated workflows and approval workflows with Bill Pay Elite
• Two-way sync with Excel and batch invoices and expenses
• Unlimited classes, locations and custom KPIs

Strengths and weaknesses

• Strength: No migration if you already run QuickBooks Online
• Strength: Custom roles and approvals add controls missing from lower plans
• Strength: Monthly billing with no annual contract
• Weakness: Each company is a separate subscription, with no built-in consolidation
• Weakness: $340 a month is the price after the 3-month discount ends
• Weakness: Not a fit for complex inventory or intercompany accounting

Key facts

• Price: $340 per month after the introductory discount
• Users: 25, plus 3 accountants
• Free trial: 30 days
• Contract: No annual contract

Where it ranks

QuickBooks Online Advanced is No. 8 in our Best Accounting Software for Mid-Sized Businesses verdict.