Reftab review

Reftab aims at teams that want an asset register running in an afternoon. The hardware plan, $125 per month with unlimited users, covers asset tracking and assignment history, QR codes and barcode scanning, a mobile app, check-in and checkout, audits, maintenance and work orders, requests and reservations, and lifecycle tracking. Integrations with Intune, Jamf, Iru, Jira and more than 30 other tools keep device data synced. Software asset management is a separate plan at $9 per tracked software user per year, with SaaS discovery, installed software tracking, license and usage tracking, access reviews and a browser plugin. A free account tracks up to 50 assets with no time limit, and accessories and licenses never count toward the quota. Reftab does not scan networks, and buying both modules together moves you to custom pricing.

Who it is for

Small and mid-size IT teams that want quick setup, unlimited users and a free tier to test with.

Price

Free for up to 50 assets; hardware asset management from $125 per month.

Everything you need to track and manage physical assets. $125 /month Unlimited users included
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Asset tracking with assignment history, check-in and checkout
• QR codes, barcode scanning and iOS and Android apps
• Integrations with Intune, Jamf, Iru, Jira and more than 30 other tools
• Software asset management with SaaS discovery, license and usage tracking
• Maintenance, work orders, reservations and asset audits

Strengths and weaknesses

• Strength: Free forever for up to 50 assets with no time limit
• Strength: Unlimited users on paid plans and no contracts
• Strength: Accessories and licenses do not count toward the asset quota
• Weakness: Combined hardware and software plan is custom priced
• Weakness: Software asset management is billed separately at $9 per tracked software user per year
• Weakness: No network scanning of its own; device data comes from integrations

Key facts

• Free plan: Up to 50 assets, no time limit
• Hardware plan: $125 per month, unlimited users
• Software plan: $9 per tracked software user per year
• Free trial: 14 days

Where it ranks

Reftab is No. 7 in our Best IT Asset Management Software verdict.