Staffbase review

Staffbase is built around the idea that a comms team should write once and publish everywhere. Its Comms CMS feeds the intranet, a branded Employee App, Employee Email newsletters and Digital Signage screens, so a store worker without a laptop sees the same announcement as head office. Staffbase Live adds interactive livestreams for town halls and breaking news. For planning, the communications platform offers topic-level planning, orchestrated campaigns and goal setting, and reporting covers multichannel insights, sentiment analysis and visibility metrics. Employee journeys push content automatically at onboarding or role changes, and HR integrations let staff check payslips and absence balances without another login. It connects natively to Teams, SharePoint and Viva, and offers an integrations framework for AI agents via MCP and A2A. The tradeoff is cost visibility: there is no public price list, and the breadth of channels means a longer rollout than lighter tools here.

Who it is for

Large internal comms teams that must reach office and frontline staff on several channels from one newsroom.

Price

See vendor pricing (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• Intranet, branded Employee App, Employee Email and Digital Signage from one platform
• Staffbase Live for interactive town hall broadcasts
• Employee journeys triggered automatically at moments such as onboarding
• Dedicated leadership news channels plus blog, podcast and video updates
• Native integration with Teams, SharePoint and Viva, plus an MCP and A2A integrations framework

Strengths and weaknesses

• Strength: Covers desk and frontline audiences without a second tool
• Strength: Campaign planning, goal setting and multichannel insights are built for comms teams
• Strength: Staffbase says it is backed by more than 2,000 implementations
• Weakness: No published prices, so budgeting starts with a sales call
• Weakness: More channels mean more setup than a simple news feed
• Weakness: Small companies will not use most of the platform

Key facts

• Channels: Intranet, mobile app, email, digital signage, live video
• Microsoft 365: Native integration with Teams, SharePoint, Outlook, Copilot and Viva Engage
• Pricing: Quote only
• Site languages: English, German, Japanese, French, Spanish

Where it ranks

Staffbase is No. 1 in our Best Intranet Software verdict.