Waybook review

Waybook gives a growing team a full SOP and training system at one of the lowest prices on this list. The Core plan costs $99 per month for 20 seats billed annually, or $119 monthly, and each extra member adds $5. That plan already includes unlimited documents, an AI content writer, templates, flow charts, tests and assessments, learning paths, completion tracking, a mobile app and AI search. Content is organized into subjects, documents and steps, which keeps a large playbook readable. The Pro plan at $198 per month is where compliance features arrive: document verification with review dates, an approval process, knowledge confirmation steps, an audit log, SSO and free data migration. The trade-offs are that there is no free plan, the trial is 7 days, and capture tools are lighter than in screen-recording products such as Whale or Scribe, so most SOPs are written rather than recorded.

Who it is for

Small and midsize teams that want SOPs and onboarding training at a low flat price for 20 seats.

Price

From $99 per month for 20 seats billed annually; 7-day free trial.

Core $99 $119 /mo +$5 per additional member +$6 per additional member
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Unlimited subjects, documents and steps with an unlimited AI content writer
• Template library, flow charts, dynamic content and Waybook Shots
• Progress and completion tracking, tests and assessments, learning paths
• Search and Waybook AI Ask, mobile app and external document sharing
• Document verification, approvals and knowledge confirmation steps on Pro

Strengths and weaknesses

• Strength: $99 per month covers 20 seats billed annually, with $5 per extra member
• Strength: Tests, learning paths and completion tracking are on the entry plan
• Strength: Pro adds approvals, audit log and SSO for $198 per month
• Weakness: Review dates, approvals and full version history need Pro
• Weakness: No free plan, only a 7-day trial
• Weakness: Fewer screen-capture tools than Whale or Scribe

Key facts

• Free trial: 7 days
• Seats included: 20 on Core and Pro
• Pro plan: $198 per month for 20 seats billed annually
• AI access: Waybook MCP on Pro and Enterprise

Where it ranks

Waybook is No. 3 in our Best SOP Software verdict.