Expensify review

Expensify comes at spend management from the expense report side, and it is still one of the cheapest ways to get card and reimbursement control. The free Submit plan lets any employee scan receipts, track mileage and build expense reports. Collect at $5 per member per month adds reimbursements, corporate card management, expense and travel approvals, travel booking with rules and QuickBooks Online or Xero sync. Control, custom priced from $9 per active member, adds multiple approval flows, custom expense rules, NetSuite and Sage Intacct, Workday integration, SSO and budgeting. The Expensify Card offers Smart Limits, virtual cards and 1% cash back on US purchases, rising to 2% for monthly spend over $250K. Bill scanning and automated payments cover simple payables. What it does not list is purchase requests or purchase orders, so teams that need purchasing approvals before a vendor is paid will want Ramp, Payhawk or Precoro instead.

Who it is for

Small businesses whose main spend problem is employee expenses and reimbursements.

Price

Submit free for all members; Collect $5 per member per month; Control custom pricing from $9 per active member per month.

Collect $5 per member/month The small business plan that gives you expense, travel, and chat.
Quoted from the vendor pricing page on November 7, 2026.

Key features

• Unlimited SmartScan receipt scanning and mileage tracking
• Reimbursements, corporate card management and approvals on Collect
• Expensify Card with Smart Limits, virtual cards and up to 2% cash back
• Travel booking with customizable rules and trip approvals
• Bill scanning, automated payments and invoicing

Strengths and weaknesses

• Strength: Collect is the lowest per-user paid price on this list
• Strength: Free Submit plan lets employees scan receipts and build reports
• Strength: Expense chat keeps questions attached to the expense
• Weakness: NetSuite and Sage Intacct sync, SSO and budgeting need the Control plan
• Weakness: Control is custom priced
• Weakness: Purchase orders and procurement workflows are not listed

Key facts

• Submit: Free for all members
• Collect: $5 per member per month
• Control: Custom, as low as $9 per active member per month
• Card cash back: 1% on US purchases, 2% over $250K monthly spend

Where it ranks

Expensify is No. 4 in our Best Spend Management Software verdict.