Housecall Pro review

Housecall Pro ranks first because it pairs an easy app with prices you can see before a sales call. Basic costs $59 a month billed annually and covers online booking, scheduling and dispatching, quotes and invoices with online payments for 1 user. Essentials, at $149 billed annually, includes 5 users and adds routes, GPS tracking, commissions and a QuickBooks Online sync. MAX, at $299 billed annually with 8 users, is the plan most HVAC shops will want, since it adds recurring service plans for maintenance agreements, a sales proposal tool and route optimization. The HVAC page describes good, better, best proposals on replacements, AI Pricing Insights, progress invoicing for changeouts and auto-billing of maintenance plans. The trade-off is that the agreement tools sit on the top published plan, and extra MAX users cost $35 a month each. There is no contract, and the 14-day trial unlocks every MAX feature.

Who it is for

Small and growing HVAC companies that want published prices and a plan that sells maintenance agreements.

Price

Basic from $59 per month billed annually for 1 user; Essentials $149 and MAX $299 per month billed annually.

Save $20/mo $59 /mo (Billed annually)
Quoted from the vendor pricing page on November 6, 2026.

Key features

• Scheduling, dispatching, quotes and invoicing with online booking on every plan
• Recurring service plans, a sales proposal tool and route optimization on MAX
• Good, better, best proposals that can add a maintenance agreement on HVAC replacements
• Auto-charge cards on file and progress invoicing for multi-day installs
• Zapier and an open API on the MAX plan

Strengths and weaknesses

• Strength: Prices are published in USD with no contract required
• Strength: 14-day free trial gives access to every MAX feature
• Strength: HVAC page covers equipment changeouts, financing and maintenance plan billing
• Weakness: Recurring service plans need the $299 MAX plan
• Weakness: Basic includes only 1 user
• Weakness: Extra MAX users cost $35 a month each

Key facts

• Entry plan: Basic, $59 a month billed annually, 1 user
• Maintenance agreements: Recurring service plans on MAX
• MAX users: 8 included, $35 a month per extra user
• Free trial: 14 days, no credit card

Where it ranks

Housecall Pro is No. 1 in our Best HVAC Software verdict.