Knowify review

Knowify is built for trade contractors who already keep their books in QuickBooks and need the construction layer QuickBooks lacks. The Core plan, at $99 per month billed yearly or $149 monthly for one user, covers bidding and invoicing for fixed-price and AIA jobs. Pay apps generate G702 and G703 forms with stored materials and approved change orders placed in the right billing period, and retainage is tracked by phase with reminders to bill it when it comes due. The Advanced plan, $329 per month billed yearly for 10 users, adds project management and more job costing tools. Knowify job costing shows budget vs. actual by phase, counts purchase orders as committed costs and keeps a real-time WIP report that flags over and underbilled jobs. Everything syncs both ways with QuickBooks Online, Payroll and Time. The trade-off is that Knowify depends on QuickBooks for the ledger, and teams beyond one user pay $29 per extra user on Core.

Who it is for

Trade contractors on QuickBooks who bill AIA pay apps with retainage and want live job costing without replacing their books.

Price

Core from $99 per month billed yearly or $149 monthly for 1 user; Advanced $329 per month billed yearly for 10 users.

$99 / month $149 / month
Quoted from the vendor pricing page on November 6, 2026.

Key features

• AIA G702/G703 pay applications with stored materials and change orders
• Retainage tracked by phase with reminders to invoice retained funds
• Real-time WIP report showing over and underbilled jobs
• Budget vs. actual by phase for labor, materials, equipment and subcontractors
• Two-way sync with QuickBooks Online, Payroll and Time

Strengths and weaknesses

• Strength: Published prices with a low entry plan
• Strength: Retainage and change orders flow into pay apps automatically
• Strength: Keeps QuickBooks as the general ledger your accountant already uses
• Weakness: Needs QuickBooks for the books, so it is not a standalone ledger
• Weakness: Core includes only 1 user, and extra users cost $29 per month each
• Weakness: Project management and job costing tools sit in the Advanced plan

Key facts

• Plans: Core $99, Advanced $329 per month billed yearly; Enterprise on request
• Monthly billing: Core $149, Advanced $399 per month
• Users: Core 1, Advanced 10, Enterprise unlimited
• Accounting: QuickBooks Online, Desktop and Intuit Enterprise Suite integrations

Where it ranks

Knowify is No. 1 in our Best Accounting Software for Construction verdict.