MaintainX review

MaintainX ranks first because it covers the core preventive maintenance workflow at the lowest published per-user price on this list. The free Basic plan gives unlimited work orders, procedures, requester users and messaging, but only 2 active repeating work orders, so it suits a trial of the workflow more than a real PM program. Essential, at $20 per user a month billed annually or $25 monthly, makes repeating work orders unlimited and lets technicians attach images to every work order. Premium, at $65 billed annually, is where planners get meter-based maintenance, parts inventory, purchase orders, time and cost tracking, external work orders for contractors and open REST API access. Enterprise adds SSO, IoT sensor integrations, multi-site reporting, resource planning and the MaintainX Assist tools. The main limit on Essential is 3 work orders with attached procedures a month, which matters if your PMs rely on checklists.

Who it is for

Maintenance teams of any size that want a free start and unlimited repeating work orders at a low per-user price.

Price

Free Basic plan; Essential from $20 per user per month billed annually ($25 monthly); Premium $65 per user per month billed annually.

$20 per user*/month billed annually $25 billed monthly
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Unlimited work orders, procedures, requester users and real-time messaging on the free Basic plan
• Unlimited repeating work orders on Essential
• Meter-based maintenance, parts inventory and purchase order management on Premium
• Time and cost tracking, external work orders and open REST API access on Premium
• Condition-based maintenance, maintenance plans and offline mode listed in the plan comparison

Strengths and weaknesses

• Strength: Permanent free plan for small teams starting on work orders
• Strength: Requester accounts are free on every plan
• Strength: Published monthly and annual prices for both paid self-serve plans
• Weakness: Essential allows only 3 work orders with attached procedures a month
• Weakness: Parts inventory and purchasing need the $65 Premium plan
• Weakness: SSO and multi-site tools are Enterprise only, priced by quote

Key facts

• Free plan: Basic, with 2 active repeating work orders
• Entry paid plan: Essential, $20 per user a month billed annually
• Premium: $65 per user a month billed annually, $75 monthly
• Requesters: Free accounts

Where it ranks

MaintainX is No. 1 in our Best CMMS Software verdict.