Outline review

Outline is the best value for a small team that wants a proper wiki with no per-seat math. Its cloud plans charge by team size: $10 per month for 1 to 10 members, $79 for up to 100 and $249 for up to 200, and every tier gets the same features. That includes unlimited documents and version history, real-time editing, comments, AI question answering over your docs, SSO, groups and permissions, the API and webhooks and a security audit log. Teams with strict data rules can self-host instead: the Community Edition is free with limited features and no support, and Business costs $4 per user per month billed annually with a 10 user minimum, adding SAML, guest users, structured data attributes and a direct Confluence importer. Outline keeps to documents, so it lacks the databases and whiteboards of Notion or Confluence, and there is no free cloud plan beyond the trial.

Who it is for

Technical and privacy-minded teams that want a clean wiki with a self-hosting option and flat pricing.

Price

Cloud $10 per month for 1 to 10 members, $79 for 11 to 100 and $249 for 101 to 200; self-hosted Business $4 per user per month billed annually.

Price tier ( annual pricing available ) $10 per month
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Unlimited documents with full version history
• Real-time collaborative editing, comments and mentions
• AI question answering over workspace content on cloud plans
• SSO, groups and permissions, API and webhooks on every cloud tier
• Self-hosted editions with SAML 2.0 and a Confluence importer

Strengths and weaknesses

• Strength: Flat team pricing from $10 per month for up to 10 members
• Strength: Every cloud tier includes SSO, the API and the audit log
• Strength: Free Community Edition for self-hosting
• Weakness: The free self-hosted edition has limited features and no support
• Weakness: No databases, whiteboards or task views
• Weakness: Self-hosted Business needs at least 10 users at $4 per user per month billed annually

Key facts

• Cloud pricing: Flat tiers by team size, $10 to $249 per month
• Self-hosted: Community Edition free, Business $4 per user per month
• Languages: 17 interface languages
• Integrations: 20+ including Zapier, Slack and GitHub

Where it ranks

Outline is No. 5 in our Best Wiki Software verdict.