Simply Fleet review

Simply Fleet is the closest match to what a small fleet asks of free software. Its plan comparison table shows the free plan covers up to 5 vehicles and 3 users, with preventive maintenance reminders, vehicle specific maintenance recommendations, service history, custom inspection forms with schedules, issues raised from inspections or by drivers, work orders, fuel logs with automatic fuel efficiency, trip logs with automated distance and location detection, and expense and mileage logging. That is maintenance, inspections and a basic trip record in one free account. The limits are real but fair: data is stored for 6 months on the free plan, photos during inspections and driver signatures are paid features, and there is no email or chat support. When you outgrow it, Essential costs $3 per vehicle per month or $30 per vehicle per year with unlimited users, and Advanced at $5 adds inventory and full work order handling. Telematics and WEX fuel card links are $0.50 per vehicle add-ons.

Who it is for

Small fleets of up to five vehicles that want maintenance reminders, inspections, fuel logs and trip logs at no cost.

Price

Free plan for up to 5 vehicles and 3 users; paid from $3 per vehicle per month ($30 per vehicle per year).

Essential $3 per vehicle per month
Quoted from the vendor pricing page on November 10, 2026.

Key features

• Preventive maintenance reminders with vehicle specific maintenance recommendations and service history
• Custom inspection forms, inspection schedules and inspection history
• Issues raised from inspections or ad hoc by drivers, plus work order creation and assignment
• Fuel logging with automatic fuel efficiency calculation
• Trip logging with automated distance, speed and location detection, plus expense and mileage logs

Strengths and weaknesses

• Strength: The free plan covers maintenance, inspections, issues, fuel, trips and expenses for up to 5 vehicles
• Strength: Paid plans are priced per vehicle with unlimited users, starting at $3 per vehicle per month
• Strength: No annual contract is required, according to the pricing page
• Weakness: Free plan data storage lasts 6 months, against unlimited on paid plans
• Weakness: Photos during inspections, driver signatures and email reminders need a paid plan
• Weakness: Free accounts get 3 users, 3 parts and no email or chat support

Key facts

• Free plan: Up to 5 vehicles and 3 users
• Free data storage: 6 months
• Cheapest paid plan: Essential, $3 per vehicle per month
• Telematics add-on: $0.50 per vehicle per month
• Apps: Web and mobile

Where it ranks

Simply Fleet is No. 1 in our Best Free Fleet Management Software verdict.