Resource Guru review

Resource Guru ranks second because it is the quickest way for a services team to get a shared, clash-free schedule, and its pricing is easy to predict. Grasshopper costs $5 per person a month, or $4.16 on annual billing, and covers unlimited projects and clients, tentative and repeat bookings, time zone support, leave management and calendar sync. Equipment and meeting rooms can be booked as non-human resources at half the per-person rate. Most firms that report on utilization will need Blackbelt at $8, which adds weekly timesheets, forecast versus actuals, customizable reports, project rates and budgets. Master at $12 adds approval workflow, SSO, unlimited history and phone support. The trade-offs are that every person in the account is billed regardless of whether they log in, and financial depth stops at project rates and budgets, so firms that need margin forecasting will look higher up the list or at a PSA.

Who it is for

Agencies, consultancies and engineering teams that want an easy scheduler with clash management and the lowest entry price.

Price

Grasshopper from $5 per person per month billed monthly, $4.16 billed annually; Blackbelt $8 adds timesheets and reports.

Grasshopper The essentials without reports $5
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Multi-resource, tentative, repeat and total-hours bookings with clash management
• Leave management, public holiday calendars and calendar sync
• Scheduling of equipment and meeting rooms as non-human resources
• Weekly timesheets and forecast versus actuals on Blackbelt
• Approval workflow and SSO on Master

Strengths and weaknesses

• Strength: Lowest published entry price on this list for a full login seat
• Strength: Annual plans come with 2 months free
• Strength: Non-human resources cost half the per-person rate
• Weakness: Reports, timesheets and project budgets are not on Grasshopper
• Weakness: Every person on the account is billed, whether or not they log in
• Weakness: Phone support only on the Master plan

Key facts

• Plans: Grasshopper, Blackbelt, Master and Enterprise
• Free placeholders: 1, 5 or 10 depending on plan
• Currency: USD by default, GBP on request
• Compliance: GDPR and SOC 2 Type II

Where it ranks

Resource Guru is No. 2 in our Best Resource Management Software verdict.