Microsoft Planner review

Microsoft Planner is the obvious shared to-do tool for teams already paying for Microsoft 365, because the basic version is included and runs inside Microsoft Teams and the web. That version supports real-time collaboration on task lists, tasks with files, checklists and labels, My Day, My Tasks and Assigned to me views, basic templates, and grid, board, schedule and chart views. It connects with Outlook, Loop, Teams and Power Automate. Planner Plan 1, at $10.00 per user per month paid yearly with one month free, adds sub-tasks, premium plan templates, backlogs and sprints, task dependencies, calendar, timeline and people views, goals, milestones and custom task fields. Planner and Project Plan 3 at $30.00 adds portfolios, baselines and the Project desktop app. For a small team outside the Microsoft ecosystem, Planner offers less on its own than Todoist or Trello at a similar price.

Who it is for

Small teams that already work in Microsoft 365 and Teams.

Price

Planner in Microsoft 365 is included in Microsoft 365 plans; Planner Plan 1 $10.00 per user per month paid yearly, Planner and Project Plan 3 $30.00.

Planner Plan 1 $10.00 user/month, paid yearly
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Tasks with files, checklists and labels in Teams and the web
• My Day, My Tasks and Assigned to me views
• Grid, board, schedule and chart views
• Sub-tasks, sprints and task dependencies on Planner Plan 1
• Calendar, timeline (Gantt) and people views on Planner Plan 1

Strengths and weaknesses

• Strength: Basic Planner comes with Microsoft 365, so many teams already have it
• Strength: Lives inside Microsoft Teams and works with Outlook and Loop
• Strength: Collaborators inside and outside your organization can be added
• Weakness: No standalone free plan outside Microsoft 365
• Weakness: Timeline and dependencies need Planner Plan 1 at $10 per user
• Weakness: Less useful for teams that do not use Microsoft 365

Key facts

• Included version: Planner in Microsoft 365
• Planner Plan 1: $10.00 per user per month paid yearly
• Planner and Project Plan 3: $30.00 per user per month paid yearly
• Trial: One month free on Planner Plan 1

Where it ranks

Microsoft Planner is No. 6 in our Best Task Management Software verdict.