Todoist review

Todoist is built around one job: getting a task written down and assigned before anyone forgets it. Smart Quick Add, reminders, priority levels, sub-tasks, labels and recurring due dates are available on the free Beginner plan, and up to 5 people can share a personal project with assigned tasks and comments. That covers many two to five person teams at no cost, within the cap of 5 personal projects and 3 filter views. Pro, at $5 per month billed yearly or $7 monthly, is aimed at individuals and adds calendar and table layouts, task duration, deadlines and 150 filter views. Teams move to Business at $8 per user per month billed yearly, or $10 monthly, which adds a shared team workspace with up to 500 team projects, shared templates, team activity logs, roles and permissions, and centralized billing. Todoist has no Gantt chart or dependencies, so teams that plan multi-step launches may want something heavier.

Who it is for

Small teams that want shared to-do lists with assignees and due dates and very little setup.

Price

Free Beginner plan; Pro $5 per month billed yearly ($7 monthly), Business $8 per user per month billed yearly ($10 monthly), plus local tax.

Pro organize your work and life US $5 per month $60 billed yearly
Quoted from the vendor pricing page on November 9, 2026.

Key features

• Smart Quick Add and task reminders on every plan
• Assigned tasks and comments in shared projects, including on Beginner
• List and board layouts free, with calendar and table layouts on Pro
• Team workspace with up to 500 team projects on Business
• Team roles, permissions and centralized billing on Business

Strengths and weaknesses

• Strength: Up to 5 people can share a personal project on the free plan
• Strength: Recurring due dates, labels and sub-tasks are on every plan
• Strength: Business costs $8 per user billed yearly, below most team plans here
• Weakness: Beginner is limited to 5 personal projects and 3 filter views
• Weakness: Free file uploads stop at 5 MB
• Weakness: No Gantt view or task dependencies for date-driven work

Key facts

• Free plan: 5 personal projects, 5 people per personal project
• Pro: $5 per month, $60 billed yearly
• Business: $8 per user per month, $96 billed yearly
• Team size: Up to 1,000 team members and guests on Business

Where it ranks

Todoist is No. 1 in our Best Task Management Software verdict.