10 Best Task Management Software of 2026

Todoist is built around one job: getting a task written down and assigned before anyone forgets it. Smart Quick Add, reminders, priority levels, sub-tasks, labels and recurring due dates are available on the free Beginner plan, and up to 5 people can share a personal project with assigned tasks and comments. That covers many two to five person teams at no cost, within the cap of 5 personal projects and 3 filter views. Pro, at $5 per month billed yearly or $7 monthly, is aimed at individuals and adds calendar and table layouts, task duration, deadlines and 150 filter views. Teams move to Business at $8 per user per month billed yearly, or $10 monthly, which adds a shared team workspace with up to 500 team projects, shared templates, team activity logs, roles and permissions, and centralized billing. Todoist has no Gantt chart or dependencies, so teams that plan multi-step launches may want something heavier.

Trello turns a shared to-do list into a board of cards, which suits teams that think in stages such as to do, doing and done. The free plan covers up to 10 collaborators per Workspace with unlimited cards, assignees, due dates, unlimited Power-Ups per board, 10 MB file uploads and 250 Workspace command runs a month for automation. Its inbox can pull to-dos straight from email, Slack and Teams, which helps when requests arrive in chat. The main free limit is 10 boards per Workspace. Standard removes that cap for $5 per user per month billed annually, or $6 monthly, and adds advanced checklists, card mirroring, custom fields, single board guests and 1,000 command runs. Premium at $10 adds calendar, timeline, table, dashboard and map views. Trello stays simple by design, so teams that want personal task lists across boards or detailed filters may find a list-first app quicker.

ClickUp gives a small team far more than a to-do list, which is both its strength and its cost in time. Free Forever already includes unlimited tasks and subtasks, unlimited free members, collaborative docs, kanban boards, calendar view, sprint management, time tracking and SyncUps video calls, with 60 MB of storage and 1 form. Core costs $9 per user per month billed yearly, against a regular price of $12, and adds custom fields and task types, unlimited storage and spaces, unlimited forms and Gantt charts, unlimited ClickUp Chat, guest permissions, email in ClickUp and 1,000 automations a month. Business at $17 adds advanced dashboards, resource management, timesheets and 10,000 automations. For a team that only wants shared to-dos, the number of options can feel heavy at first, so it helps to build one simple list and add features as people ask for them.

Asana sits between a to-do app and a full project tool. The free Personal plan is built for one or two people and includes unlimited tasks and projects, list, board and calendar views, unlimited storage with a 100 MB per file limit, status updates and more than 100 free integrations including Slack, Google Drive and Zoom. A real team needs Starter at $10.99 per user per month billed annually, which removes seat limits and adds timeline and Gantt views, reporting dashboards, unlimited automations, intake forms, custom templates, custom fields and unlimited free guests. Advanced at $24.99 adds goals and capacity planning. That makes Asana a strong choice for a team that already juggles a few projects and wants every task tied to one owner and one date. For a team that just shares a list of chores, the per-user price buys more than it will use.

Any.do started as a personal to-do app and keeps that simplicity in its team plan. The free Personal plan includes tasks and lists, reminders, a calendar, the My Day daily planner and sync across devices. Premium, at $4.99 per month billed annually or $7.99 monthly, adds recurring tasks, WhatsApp reminders, AI features, color tags and location reminders. The Teams plan costs the same $4.99 per member per month billed annually, or $7.99 monthly, and adds a collaborative workspace, unlimited project boards, unlimited team members, more than 100 workflow templates and admin tools with permissions. There is also a Family plan at $8.33 per month for 4 members billed annually, with a shared grocery list and up to 4 shared projects, which suits very small household or partner teams. Any.do has less reporting and automation than the larger tools here, so it fits teams whose work is mostly short to-dos.

Microsoft Planner is the obvious shared to-do tool for teams already paying for Microsoft 365, because the basic version is included and runs inside Microsoft Teams and the web. That version supports real-time collaboration on task lists, tasks with files, checklists and labels, My Day, My Tasks and Assigned to me views, basic templates, and grid, board, schedule and chart views. It connects with Outlook, Loop, Teams and Power Automate. Planner Plan 1, at $10.00 per user per month paid yearly with one month free, adds sub-tasks, premium plan templates, backlogs and sprints, task dependencies, calendar, timeline and people views, goals, milestones and custom task fields. Planner and Project Plan 3 at $30.00 adds portfolios, baselines and the Project desktop app. For a small team outside the Microsoft ecosystem, Planner offers less on its own than Todoist or Trello at a similar price.

TickTick is a personal productivity app first, but its shared lists make it workable for a very small team or a household business. The free plan includes 9 lists with 99 tasks per list, list and kanban views, natural language task entry, task reminders and cross-platform sync, with a member count of 2. Premium costs US$49.99 a year, which TickTick describes as less than US$4.17 a month, and raises the limits to 299 lists, 999 tasks per list, 5 reminders per task and a member count of 29. It also unlocks the full calendar, timeline, Eisenhower matrix, statistics, task duration, email reminders and AI features. Subtasks, recurring tasks, comments and templates are listed on both plans. TickTick has no team workspace, admin roles or central billing, so each person manages their own account, and it is best for two or three people who share a handful of lists.

Hive combines task lists with chat, notes and email, which suits teams that would otherwise discuss tasks in a separate messaging app. The free plan allows up to 10 workspace members with unlimited tasks, unlimited collaborative notes, several work views, email in Hive, native chat messaging, 200 MB of storage and 1,000 AI credits a month. Starter costs $5 per user per month on yearly billing and adds unlimited storage, a Gantt view, an in-app calendar, cloud storage integrations, Zoom and Slack from Hive and an AI assistant, but keeps the 10-member cap and allows up to 10 projects. Teams at $12 per user removes the member cap and adds shareable forms, time tracking, portfolios and custom fields, labels and statuses. Hive's pricing page says yearly billing saves 33 percent. The mix of features means more to learn than a plain to-do app, so it fits teams that want one hub for tasks and conversation.

Nifty is a project hub, but its free plan includes the pieces a shared to-do team uses every day: tasks, milestones, discussions, docs, files, team chat, portfolios, recurring tasks and task dependencies, for unlimited team members. The catch is 2 active projects and 100 MB of storage. Paid pricing comes two ways. Teams under seven can pay per member, with Pro from $10 per member per month on annual billing. Larger groups can pick a flat plan: Pro is $79 per month billed annually, or $99 monthly, for up to 10 members with 500 GB of storage, 100 active projects, unlimited guests and clients, time tracking, custom fields, budget tracking and workflow automations. Business at $124 per month billed annually covers 30 members and unlimited active projects. For a team that just shares to-dos, the per-member price is high, but a team of eight to ten can get a lot for one flat fee.

monday.com builds everything from boards, where each row is an item that can be a task, a client or anything else. For a shared to-do list, the free plan is tight: up to 2 seats, 3 boards and 3 docs, with more than 200 templates, 8 column types and mobile apps. Basic adds unlimited items, unlimited free viewers who get read-only access, and a starting pool of AI credits. Standard is where task teams get the views they usually want, with timeline and Gantt views, a calendar view, guest access, 3 workflows, and 250 automation and 250 integration actions a month. The page we could fetch showed prices in euros, so the US dollar price is pending. monday.com offers flexibility that grows well into operations and CRM work, but a small team that only shares to-dos will pay per seat for more platform than it needs.