10 Best PTO Tracking Software of 2026

Timetastic ranks first because it does the one job a small team without an HR system needs, and charges very little for it. The Business plan, at $1.50 per user per month, gives you unlimited users and departments, a shared calendar of who is off, holiday allowance records, approvals and mobile and desktop apps. Pro, at $2.50, adds booking limits per leave type, absence trends and company-wide reports, which helps once you need to spot patterns rather than just approve requests. Integrations cover Slack, Microsoft Teams, Google Workspace, QuickBooks and Sage 50, so leave can show up where people already work. There is no free plan, but the 30-day trial needs no card and billing is month to month with no notice period. Teams that also schedule shifts can move to Rota & Time Clock at $5.50 per user, which adds rotas, clock-in and payroll-ready timesheets. For a ten-person office the Business plan comes to $15 a month.

Vacation Tracker suits teams that already run their day in Slack or Microsoft Teams, because requests, approvals and daily who-is-off updates happen inside those apps. The Core plan costs $2 per user per month with a $50 monthly minimum that covers up to 25 users, and it includes custom leave types, public holidays per location, carryover, negative balances, private leave types, auto approval and reminders for pending requests. Integrations with Slack, Teams, Google Workspace, ADP, Zapier and webhooks come with both plans. The catch is that accruals, time off in lieu, blackout periods and hourly leave all sit on the Complete plan at $4 per user with a $100 minimum, so US teams that accrue PTO per pay period will likely need Complete. Core also stops at 3 locations and 10 departments. For a team of 15 to 25 on Slack the minimum is good value; for a team of five, cheaper per-user tools cost less.

Connecteam is the strongest free option for small teams that work in shifts or in the field. Businesses with fewer than 10 employees get every hub and feature at no cost, and that includes time off with balance management, a time clock, scheduling, chat and documents in one mobile app. Once you pass 10 users, the HR & Skills hub that holds time off costs $29 a month for the first 30 users on yearly billing, or $35 billed monthly, plus $0.50 per extra user. Basic allows 6 time off policies with balances, Advanced at $49 a month raises that to 9 and adds carryover limits, and Expert at $99 removes the cap. The downside is scope: if you only want a vacation calendar, Connecteam asks you to set up a much larger app, and adding time clock or scheduling means paying for the Operations hub as well. For a crew of eight that already needs schedules, it costs nothing.

LeaveBoard is the cheapest paid tool on this list and one of two with a lasting free plan. The Free plan covers up to 9 employees and still includes the HR dashboard, time off tracking, an absence calendar, leave policies, HR reports and an employee directory, which is enough for many micro businesses. PRO costs $1.35 per employee per month with unlimited users and adds advanced leave policies and priority support, and yearly billing saves 17%. Integrations cover Microsoft Office 365, Google Calendar, Slack and Apple iCal, and the app runs in a browser on any device. LeaveBoard is less polished than Timetastic and its pricing page says little about accrual rules, so test your PTO policy in the 14-day trial before moving everyone over. Companies with more than 81 employees are pointed to a quoted Enterprise plan. For a team of 20, PRO comes to $27 a month.

Calamari earns its place for teams whose leave rules are more complicated than a single allowance. The Time Off module includes unlimited absence types, automatic carry-over, accrual-based entitlement, different policies per contract type and separate public holiday calendars for each branch or country. Its restrictions engine can require notice for long absences, cap the length of a request, block leave during probation and force one balance to be used before another, which most simple trackers cannot do. Requests can carry a substitute, a reason and attachments. Other modules, such as Time & Attendance, Core HR, Performance Review and Scheduling, are priced separately, so you can start with leave only. The pricing page did not show US dollar prices from our location, so we list it as pending. Integrations include Slack, Google, Microsoft 365, Jira and Asana. Expect more setup time than with Timetastic.

Flamingo is a good fit for small teams that run on Slack and accrue PTO over time. Everything happens in Slack: employees request leave, managers approve it, Slack status changes automatically during leave and leave notices can post to a public channel. A web app shows monthly or yearly leave at a glance and holds settings for leave types, policies and public holidays. Unlike several cheaper tools, accruals are included, and you can accrue weekly, every two weeks, monthly or quarterly, with per-person policies for seniority-based allowances. The Business plan is listed from $30 per month and covers up to 99 seats, with the price set by team size; Enterprise is quoted for 100 or more. Only people you add are billed. The limits are clear: no Slack, no Flamingo, and the trial lasts just 7 days, so set up policies before you start it.

Zoho People is a full HR product, but its free edition and Essential HR plan make it a practical PTO tracker for small businesses, especially those already using Zoho CRM, Books or Cliq. The free edition covers the employee database, time-off management, vacation planning and document management. Paid plans add onboarding and offboarding, HR reports and the Zia assistant, and the Professional plan adds attendance, timesheets and rosters. Leave settings go further than most trackers here: custom leave types and policies, accrual based on days or hours worked, compensatory off for overtime and special leave grants. Integrations cover Google, Office 365, Zoho Projects and Zoho Cliq. Paid plans require at least 5 users, and the pricing page loaded without US dollar prices from our location, so the price is pending. The trade-off is a busier interface than Timetastic or LeaveBoard.

Factorial sits between a leave tracker and a full HR system. Every plan includes Factorial Core, which brings an employee directory, onboarding and offboarding, payslip distribution, bulk document sending and legal e-signature. The Time Off module adds smart validations, unlimited time-off policies and custom absence types, and you can add Time Tracking with geolocation and QR clock-in or Shift Management later. Factorial lists a starting price of $8 per user per month, but the final plan is built from the modules you choose and confirmed in a tailored quote. That is more than five times Timetastic's entry price, so it only makes sense if you will use the HR features as well. For a 15-person company that wants leave, documents and onboarding in one place and expects to add more within a year, Factorial avoids a second migration.

absence.io is a solid leave tracker for teams with a European footprint. The Starter plan covers absence and leave management, reports and downloads and integrations with Microsoft, Google and Slack. Pro adds web and app time tracking, a digital time clock, automated overtime management, custom work schedules, a digital employee file and single sign-on. Complete adds travel and expense management, receipt capture, DATEV integration and API access. Billing is per active user per month, you can switch plans at any time and yearly billing saves 10%. The pricing page shows euros from our location, so we list the USD price as pending. US teams will find the DATEV integration and German phone line less relevant, and the leave features on Starter are close to what Timetastic and LeaveBoard offer, so it ranks last here mainly on value and fit for US buyers rather than on capability.

BambooHR is on this list as the benchmark for what a full HR system offers, and as a warning about cost. The Core plan includes time-off management with accruals and approvals and a time-off calendar, plus applicant tracking with 5 job openings, new hire packets, onboarding checklists, e-signatures and an AI assistant that answers questions about PTO and holidays from your own data. For companies with 25 employees or fewer, Core is a flat $250 a month; above 25, pricing starts at $10.25 per employee per month. That flat fee is the problem for small teams that only want to track vacation: a 10-person team pays $250 here against $15 on Timetastic. If you also need a proper employee database, hiring and onboarding, and you are near 25 people, the flat fee starts to look reasonable. Pro and Elite add more, at $425 and $650 a month for small companies.