8 Best Proposal Software of 2026

PandaDoc covers the whole path from draft to signed and paid document, which is why it leads this list. The free plan lets a small team create 5 documents a month with the full drag and drop editor and real-time tracking. Starter, at $19 per seat per month billed annually, removes the document cap and adds unlimited e-signatures, but keeps templates at 5, so it fits people who send a few standard agreements. Proposal teams usually need Business at $49 per seat, which adds custom quotes, CRM integrations, a content library, custom branding, deal rooms and approval workflows. Pricing tables, payment collection and a product catalog are available, and recipient analytics show who opened a document. The catch is the credit model: documents created through the API, Zapier, bulk send or web forms use usage credits, and overage can reach $5 per document if the order form has no rate. Salesforce is a paid add-on. For most sales teams the Business plan is still the most complete package here.

Better Proposals gives small teams most of what PandaDoc offers for proposals at a lower entry price. Every plan includes the full editor, unlimited templates, the content library, interactive pricing tables, legally binding signatures, payments and open tracking with live notifications. Starter costs $13 per month billed annually ($19 monthly), but it is limited to one user and 10 sent documents a month, so it suits freelancers. Premium at $21 per user adds a custom domain, CRM integrations, automatic expiry dates, the API, Zapier and custom onboarding forms, with 50 sends a month. Enterprise at $42 per user removes the send cap and adds manager approvals, content locking, inline commenting and simultaneous editing. A template library of more than 260 documents helps teams start quickly. The send caps are the thing to model: a busy team on Premium can hit 50 documents a month. For agencies and consultants who send a steady flow of proposals, it is the best value on this list.

Qwilr turns proposals into web pages rather than PDFs, which suits sellers who want buyers to click through options. Starter costs $35 per user per month on annual billing and includes unlimited pages, e-sign, analytics, QwilrPay and integrations with HubSpot, Zoho and Pipedrive. The quote block lets buyers pick between tiered plans or quote tables, and an ROI calculator shows the value of the offer. Payments can be partial, full or recurring, and pages can embed videos, calendars and spreadsheets. Growth at $55 per user needs at least 5 users and adds automations, custom branding, identity verification and Microsoft Dynamics. Scale at $75 per user needs 10 users and adds Salesforce, conditional content and the Smart Proposal Engine for rule-based document generation. API document creation is metered: annual Starter includes 40 documents, then $2.50 each or bundles from $2 per document. It costs more than Better Proposals, but its quoting is the most interactive here.

Proposify is built for teams that care about control over what reps send. Build costs $39 per user per month billed annually ($49 monthly) and covers unlimited documents and signatures, a content library, AI writing, a product catalog, integrations and automations, and document insights. Its analytics are detailed: a timeline shows when each recipient opens a document and how long they spend in each section. Interactive quoting lets buyers select optional fees or set quantities, which supports upsells. Grow, at $65 per user billed annually, adds roles and permissions, custom fields and API access, plus approval workflows that fire on price total, discount percentage or line item discount. Scale carries a $12,800 yearly platform fee for 10 users and adds SSO, multiple workspaces for franchises and a dedicated success manager. Every plan has a monthly send allowance with per-send overage, and Salesforce costs $9 per user per month extra. It is a strong choice for managed sales teams, priced above Better Proposals.

Prospero is the budget pick for people who send many proposals but do not need enterprise controls. The pricing page lists $19 a month on monthly billing and a starting price of $12 a month on annual billing, and the plan includes unlimited proposals, more than 100 templates, a content library, variables, inline forms and version history. The interactive pricing module, expiry dates and PDF export cover the basics of a quote. Tracking shows link opens, view duration and acceptance rate, and automatic reminders chase prospects who go quiet. E-signature works on desktop and mobile, records timestamp, IP and device information, and lists two signers. A generative AI assistant can change tone and length or create images. Integrations focus on payments and accounting, with Stripe, QuickBooks, FreshBooks and Xero, plus Zapier, Make, Slack and Monday.com, rather than CRMs. Support runs on weekdays during European business hours. For a freelancer or small studio, it delivers tracking and signatures at the lowest price here.

Nusii keeps proposal software simple, and it is the easiest tool here to learn. Plans are priced per account rather than per user: Freelancer is $29 a month for one user and 5 active proposals, Agency is $49 a month with 3 users and 20 active proposals, and Business is $129 a month with 5 users and 50 or more active proposals. Yearly billing gives two months free. Every plan includes unlimited templates and clients, e-signatures, notifications and analytics, PDF export, a content library, multiple currencies, Zapier and API access. Agency adds what most teams will want: payments, CRM integrations, automatic reminders, a custom domain and removal of Nusii branding. Business adds permissions and priority support. The limits are the active proposal caps and the lack of approvals or interactive quoting found in Proposify and Qwilr. Nusii also asks for a credit card to start the trial. For a three-person agency, the Agency plan is fair value for a tool with little training overhead.

GetAccept treats the proposal as one part of a digital sales room, a shared space where buyer and seller work through the deal. The eSign plan, at $25 per user per month, covers unlimited e-signatures, an in-app editor for text and images, simple branding, templates, a content library, engagement video, chat, automated reminders and contract management with renewal reminders. Professional, at $49 per user per month with a 5-user minimum, adds the AI editor, the full editing experience and digital sales room, mutual action plans, edit after send, teams, a pricing table with a small product library and CRM integrations. Enterprise adds CPQ, conditional content, SSO and premium CRM and payment integrations. All plans run on a 12-month agreement, and Professional and Enterprise are paid annually. That makes GetAccept less flexible for small teams than Better Proposals or Prospero. For mid-market B2B teams that run long, multi-stakeholder deals, the sales room features go beyond a standard proposal tool.

Bidsketch is one of the older proposal tools and remains a straightforward option for agencies. Its pricing is per account with user caps: Solo covers 1 user, Team up to 3 and Business up to 8. On yearly billing, Solo costs $23 a month, Team $47 and Business $119; monthly prices are $29, $79 and $149. Each of those plans includes unlimited proposals and clients, proposal analytics, electronic signatures, your own domain, realtime collaboration and team management. A $15 a month Starter plan exists for one user and 25 clients, but it excludes electronic signatures and custom domains, so most buyers should start with Solo. Bidsketch says it works best for design, development, marketing, advertising and SEO agencies. Compared with PandaDoc or Qwilr, it lists fewer features around quoting, payments and CRM integrations, which is why it ranks last here. For an agency of up to 3 people that wants unlimited signed proposals at a flat price, the Team plan is reasonable value.