8 Best Trucking Accounting Software of 2026

TruckingOffice keeps the money side of a small trucking business in one web app. The Basic plan costs $25 a month for one or two trucks, $55 for three to seven and $90 for eight or more, and it has no per-user fees, so a spouse or bookkeeper can log in at no extra cost. Every load entered as a dispatch can become an invoice, and the invoice view flags bills that are coming due or overdue. For IFTA, TruckingOffice records miles by state and fuel gallons by state, with miles calculated through PC*Miler, which removes most of the quarterly spreadsheet work. Expense tracking shows where money goes and how the business is doing on profit. The Pro plan, from $35 a month, adds LTL handling, driver settlements for employees and owner-operators, and factoring support with remit-to addresses and fee tracking. The trade-off is that TruckingOffice is not a general ledger, so tax-time books still go to an accountant or a ledger such as QuickBooks Online.

Vektor TMS fits carriers that have outgrown a simple invoicing tool and need driver pay handled properly. Its base platform, sold without feature tiers, covers dispatch, billing, settlements and invoicing, payroll with driver pay and deductions, and fleet compliance including IFTA. The Profit Engine estimates what each load earns from empty and loaded miles, fuel and tolls, which answers the revenue-per-load question before the truck rolls. Invoices sync to QuickBooks, and Vektor lists 355 integrations covering ELDs, load boards, more than 30 factoring partners and the major fuel card networks. Pricing is public: $30 per active truck a month for 1 to 25 trucks, $27 for 26 to 100, $25 for 101 to 500 and $24 above that, with unlimited users. The catch for very small operators is the $300 monthly minimum, which covers the first 10 trucks, so a one-truck owner-operator pays the same as a ten-truck fleet. Navigation and AI voice or email agents are paid add-ons.

QuickBooks Online is not trucking software, but it is the ledger many carriers end up using, either alone or behind a TMS. Simple Start, at $38 a month with 50% off for the first three months on the current offer, gives one user automated bookkeeping, profit and loss and sales reports, and invoicing. Essentials at $85 adds three users and enhanced reports. Plus at $140 is the plan most fleets want, because class and location tracking and project profitability let you tag revenue and costs by truck, driver or lane. Intuit also lists QuickBooks Free at $0. The gaps are the trucking-specific jobs: QuickBooks Online has no IFTA report, no driver settlements and no dispatch, and cost per mile takes manual setup. That is why trucking tools such as Alvys, TruckLogics, Truckbase and Vektor TMS sync invoices into it. Pick QuickBooks Online when your accountant wants it, then pair it with a TMS for loads and IFTA.

TruckLogics combines dispatch with the bookkeeping jobs that small carriers handle every week. On the accounting side it records invoices and payments, fuel and maintenance costs, income and expenses, and recurring expenses with reminders. Driver settlements are recorded per dispatch, and a driver payments report shows what each driver earned. IFTA is the strongest part: TruckLogics generates reports for the current and prior quarters in state-specific formats, calculates tax rates automatically and imports distance and fuel from dispatches or from Samsara and Motive ELDs, so the data does not need retyping. Reports include a year-end tax report, profit and loss by customer, and truck, trip and fuel reports. Invoices export to QuickBooks for carriers that keep a separate ledger. We could not confirm current USD prices because the pricing page blocked our checks, so treat the price as pending and confirm it on the vendor's site before you sign up.

ITS Dispatch, part of Truckstop, sells its back-office tools as packages sized by fleet. The Owner Operator package, at $50 a month plus a $40 initial charge, is designed for one or two trucks and handles invoicing, confirmations, settlements, IFTA taxes and a customer database, with reporting on a custom dashboard. Carriers running three or more trucks move to the Carrier package at $75 a month plus a $125 initial charge, which adds payroll to invoicing and settlements. Firms that run as both carrier and broker under one MC number can calculate driver pay and carrier pay in the Carrier & Broker package at $105. IFTA uses the ProMiles calculator: enter fuel receipts and start and end locations and the program works out the return for review and signature. A standalone IFTA package costs $15 plus $5 per truck. Every package includes unlimited users and free training. ITS Dispatch does not keep a general ledger, so pair it with QuickBooks Online or an accountant.

Alvys is a full TMS whose accounting and payments module covers invoicing, billing, IFTA reporting and settlements for drivers, agents and carriers, which makes it one of the more complete options for a fleet that also runs agents or brokerage. Even the entry Foundations plan includes the driver mobile app, AI load creation and a two-way QuickBooks sync, so invoices and payments stay in step with the ledger. Growth adds a public API, bulk load creation and driver chat, and Scale supports unlimited subsidiaries for multi-entity fleets running contracted freight. Alvys offers unlimited users, native EDI, more than 130 integrations at no extra cost, free implementation and no long-term contracts. Pricing is per load and quoted by load volume, with a 14-day free trial on Foundations, so we could not verify a starting price. For a one or two truck owner-operator the platform is more than needed, but for fleets that want IFTA, settlements and a QuickBooks sync in one place it covers every accounting step this list looks at.

AscendTMS prices by office user rather than by truck: Basic costs $69 per user per month, Premium $119 and Pro $149, and it never charges for drivers, trucks or loads. For accounting, Basic already includes customer invoicing, driver and carrier settlements, customer credit limits and load financials with profit monitoring. Premium adds accounts receivable and accounts payable management, driver advances, customer statements and financial exports to Excel, and AscendTMS says it integrates with most major accounting systems. Driver pay can be set per mile, percentage, hour, case, pallet or hundredweight, and it accounts for accessorials, stop pay, per diems, fuel pass through and deadhead pay. IFTA reports use the fuel purchases, routes and state miles already in the system. Because the product serves brokers and shippers too, it carries load board posting and carrier tools that a pure carrier may not need. The per-user model suits carriers with many trucks and a small office, and costs more for back offices with several people.

Truckbase is aimed at carriers whose biggest back-office headache is paying drivers correctly. Settlements are built from dispatch data by load and driver, so nobody retypes rate confirmations, and recurring bonuses and deductions can be saved, with one-off adjustments when needed. Settlements generate in bulk or individually, revisions are tracked, and drivers get itemized pay sheets that show base pay, deductions and bonuses. On the revenue side, Truckbase offers instant invoicing and syncs TMS data into QuickBooks to avoid double entry, and it connects to more than 30 ELDs and EDI. Pricing is consultative: you can pay per truck, per driver, per load or a flat annual rate, but the minimum is $290 a month billed annually. Onboarding is free and live, and support is US-based around the clock. The gaps for an accounting buyer are IFTA, which is not listed on its product pages, and fuel card and factoring connections, which are marked as coming soon.