10 Best AI Meeting Assistants of 2026

Fathom ranks first because it gives away the core of the job and charges modestly for the team layer. Every plan, including Free, records and transcribes unlimited meetings and produces an instant summary, so a team can trial it on real calls before paying anything. The Team plan at $15 per user per month billed annually adds a shared workspace with folders, comments and playlists, AI action items after each call, trackers that flag moments such as competitor mentions, and HIPAA compliance under a standard BAA. Business at $25 adds CRM field sync, a deal view and coaching scorecards, which matters most to sales and customer success teams. Fathom also offers a bot-free capture mode in beta on Mac and connects to Claude and ChatGPT. The limits are the 2 user minimum on team plans and some features, such as account-wide search with Ask Fathom, that are still marked as beta.

Fireflies.ai is the most complete general meeting assistant on the list at its price. It joins calls on Zoom, Google Meet, Teams and more than ten other platforms, transcribes in over 100 languages and writes summaries with action items after each meeting. The Pro plan at $10 per seat per month billed annually lifts the summary limit, adds video recording, downloads and 8,000 minutes of storage per seat, and opens all integrations. Business at $19 adds unlimited storage, multi-language mode, conversation intelligence and team analytics for admins. AskFred lets anyone query past meetings, and the API, desktop app and Chrome extension cover most capture needs. On security, Fireflies lists SOC 2 Type II, GDPR and ISO 42001, with HIPAA on Enterprise. The tradeoffs are the storage caps on Free and Pro, and an AI credit system that sits alongside the seat price for some features.

Otter.ai is the budget pick that still covers the full meeting workflow. Its assistant joins Zoom, Microsoft Teams and Google Meet, transcribes live with speaker names and produces summaries with action items and outlines. The Basic plan is free with 300 transcription minutes a month and a 30 minute limit per conversation. Pro costs $8.33 per user per month billed annually and raises the allowance to 1,200 minutes, 90 minutes per meeting, unlimited storage, advanced templates and Salesforce, HubSpot and Zapier integrations. Business at $19.99 removes the meeting cap, allows 4 hour meetings and 3 concurrent meetings, and adds usage analytics and activity logs. Otter AI Chat answers questions across meetings, and an MCP server connects it to AI assistants. The main limits are the minute caps on lower tiers and transcription in six languages, fewer than several rivals here.

Granola takes a different approach from the bot-based notetakers. It captures audio from your own device, so no assistant joins the meeting, and it works as a notepad where your typed notes are combined with the transcript into a structured summary. That makes it the easiest tool here to use in calls where a visible bot would be awkward. The free Basic plan includes AI notes, custom templates, shared folders, Slack and AI chat, but limits history to 30 days. Business at $14 per user per month adds unlimited history, pre-meeting briefs, follow-up emails, a workspace dictionary, API and MCP access, and integrations with Attio, Notion, HubSpot, Affinity and Zapier. Granola deletes audio after transcription and is SOC 2 Type II certified. The tradeoffs are that it keeps text, not video, and that Salesforce, SSO and HIPAA workspaces sit on the $35 Enterprise plan.

tl;dv suits teams that want generous free recording and a path to automated reporting. The Free plan records and transcribes unlimited meetings in more than 30 languages with unlimited storage, though AI notes are limited to 10 meetings. Pro at $18 per seat per month billed annually adds unlimited AI notes, custom note templates, action item assignment, follow-up email drafts, global transcript search, uploads and access to the MCP server, API and webhooks. Business at $29 per seat adds multi-meeting AI insights, scheduled AI reports, playbook monitoring, objection handling and team-wide automations, which pushes it toward sales coaching. tl;dv states it is GDPR and SOC 2 compliant and that data is hosted and stored in the EU, which helps European buyers. The limits are a 3 hour recording cap on every plan and an entry price above Fireflies.ai, Otter.ai and Fathom.

Read AI goes beyond notes by measuring how meetings run. Each meeting report includes a summary, topics, action items and key questions, and the assistant adds a personal coaching report with metrics such as talking speed, filler words and engagement. Its search covers meetings, email and messaging, so a team can find a decision wherever it was made. The Free plan covers 5 meeting transcripts a month and meetings up to 1 hour. Pro at $15 per user per month billed annually removes the transcript limit, extends meetings to 4 hours, includes 100 file upload credits and opens premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence and Zapier. Audio and video playback, however, start on Enterprise at $22.50, and HIPAA, SAML and SCIM need Enterprise+, which requires 5 or more licenses. Reports are available in more than 16 languages, and apps cover desktop and mobile.

Avoma is built for revenue teams, and it shows in the feature set. The Startup plan at $19 per recorder seat per month billed annually covers unlimited recording, real-time transcription, AI summary notes, Ask Avoma for a meeting, AI follow-up emails, automatic CRM note saving, a dialer integration and a 1:1 scheduler. Viewers and collaborators are free, so only the people who record pay. Organization at $29 adds custom AI notes and templates, group and round-robin scheduling, translation and API access. Coaching, call scoring, deal risk and forecasting come as Conversation Intelligence and Revenue Intelligence add-ons at $29 per seat each billed annually, and a Lead Router add-on costs $19. That depth makes Avoma more capable than general notetakers for sales, but it also makes the product heavier to set up and the total price harder to predict. There is a 14-day trial but no permanent free plan.

Grain is strongest when meeting moments need to travel. It records through a bot or a bot-free desktop app on Zoom, Meet, Teams and Webex, writes AI notes with next steps on every plan, and lets anyone cut shareable clips, playlists and highlight reels. The Free plan covers unlimited meetings up to 45 minutes with 30 days of history. Pro at $15 per month billed annually extends meetings to 4 hours, keeps unlimited history and adds custom AI notes and unlimited uploads. Business at $29 per seat billed annually, with a 2 seat minimum, is the team plan: a shared company workspace, 8 hour meetings, HubSpot and Salesforce integrations, Slack, conversation intelligence and free viewer seats. Grain states it never trains AI on meeting data. The drawback for teams is that most collaboration features sit on Business, so the effective team price is higher than the Pro headline.

Microsoft 365 Copilot is the natural choice for companies that already run on Teams. Microsoft describes Copilot in Teams as recapping meetings, responding to chats and managing calls, and says it highlights action items from chats, so meeting notes appear where staff already work rather than in a separate app. The same license also brings Copilot into Outlook, Word, Excel and PowerPoint and adds pre-built agents such as Researcher, Analyst and Facilitator. On the US business page, the Copilot Business add-on was listed at $18 per user per month paid yearly, down from $21, or $25.20 billed monthly. That is an add-on, so it sits on top of a Microsoft 365 plan; Microsoft also sells Business Standard with Copilot at $23.50 per user per month paid yearly. The drawbacks are the higher combined cost compared with dedicated notetakers, a focus on Teams meetings, and usage billing for some advanced features.

ZoomMate is Zoom's AI assistant, and for teams that live in Zoom it removes the need for a separate notetaker. Before a meeting it can build an agenda, during the meeting My Notes captures content, and afterward it can update Salesforce, send follow-up emails or draft a slide deck. The paid ZoomMate plan includes unlimited AI note-taking, unlimited custom summary templates, a custom agent builder, agentic search across Zoom and connected apps, and 2,200 AI credits per user per month. The free ZoomMate Basic tier, bundled with Workplace Basic, allows meeting summaries and in-meeting questions for 3 hosted meetings a month and 3 uses of My Notes. The product reaches far beyond meetings into documents, workflows and agents, which is useful but adds options to learn. From our location the pricing showed only in zloty, so we could not verify a US dollar price.